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Technology Purchase & Bid List

Approval Process for all Technology Equipment & Software Purchases  

Prior to submitting a Request for Purchase,
it is recommended that you review the CCSD bid list for most recent product selection and pricing.  When you have made your selection and are ready to purchase, please submit the request form. Below are the steps in the process:

  • Requestor completes a Request for Purchase.

  • Tech committee reviews purchase request

    • If denied, the committee will notify requestor.  

    • If approved, the committee will notify the requestor & funding source manager.


For items already on the bid list or under $4,999:


  • For quotes between $1-$9,999

    • Requester submits requisition based on funding source requirements (paper requisition to funding source manager or entered into Munis)

  • For quotes over $10,000

    • Requester sends quote to the funding source manager with request to submit for Board approval.

    • If the funding source requires signed paper requisitions, one is also submitted at this time.

    • Funding source manager prepares Board approval request memo and submits to the Board

      • If denied, the funding source manager notifies requestor

      • If approved, the funding source manager notifies requestor to enter requisition and release it into workflow OR, for funding sources that already have a signed paper requisition, the funding source manager enters requisition and releases into workflow.


For items not on the bid list that are $5,000 or more:

  • If between $5,000- $9,999

    • Requester sends multiple quotes to the funding source manager

    • Requester submits requisition based on funding source requirements (paper requisition to funding source manager or entered into Munis)

  • If over $10,000,

    • Requester sends multiple quotes to the funding source manager with request to submit for Board approval.

    • If the funding source requires signed paper requisitions, one is also submitted at this time. 
    • Funding source manager prepares Board approval request memo and submits to the Board
    • If denied, the funding source manager notifies requestor

    • If approved, the funding source manager notifies requestor to enter requisition and release it into workflow OR, for funding sources that already have a signed paper requisition, the funding source manager enters requisition and releases into workflow.


For any purchase where the total amount is less than $500, a committee review/approval is not required.

For quotes on technology equipment not listed on the CCSD Bid List, contact Veronica Jackson.


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